Friday, September 23, 2016

Copying certain data from one sheet to the other Tech Support

Copying certain data from one sheet to the other

I have a master sheet that I am trying to copy the row dependent of what is the A column.  For instance:
 
Sheet 1
             Date         Time         Dollars
Bill        1/1/11      9:30          $100
Jake     2/3/11     11:00        $50
Bill        3/2/11     12:31        $75
 
I want a formula that will pull "Bill" out and copy all the contents for his row over to new worksheet so it would look like this...
Sheet 2
             Date        Time         Dollars
Bill        1/1/11      9:30         $100
Bill        3/2/11      12:31      $75
 
I have tried copying the entire sheet over and using filters but all the data is still there and it is just hiding the other rows so if I apply formulas to this data it still picks up the other data that is "hidden" by the filter.
 
Thanks,
 
Greg

Anwsers to the Problem Copying certain data from one sheet to the other

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Here's a simple formulas set-up to deliver it fully automated in Excel ...
 
Assume your 4 col "master" source data is in sheet: x,
cols A to D, data in row2 down,
with the key col = col A (Name)
List in P1 across the various names, eg: Bill, etc
Put in P2:  =IF(OR($A2="",P$1=""),"",IF($A2=P$1,ROW(),""))
Copy P2 across/fill down to cover the max expected extent of source data, eg down to row 1000?
Click Insert > Name > Define **
Put under "Names in workbook:":   WSN
Put in the "Refers to:" box:
=MID(CELL("Filename",INDIRECT("A1")),FIND("]",CELL("Filename",INDIRECT("A1")))+1,32)
Click OK
**In Excel 2007, it should be Formulas > Defined Name
The above defines WSN as a name we can use to refer to the sheetname in formulas.
It will auto-extract the sheetname implicitly (Technique from a post by Harlan)

Note: The workbook is presumed saved beforehand
Then in a new sheet named after one of the Names eg:  Bill
With the same col headers pasted into A1:D1
Put in A2:
=IF(ROWS($1:1)>COUNT(OFFSET(x!$O:$O,,MATCH(WSN,x!$P$1:$IV$1,0))),"", INDEX(x!A:A,MATCH(SMALL(OFFSET(x!$O:$O,,MATCH(WSN,x!$P$1:$IV$1,0)),ROWS($1:1)),OFFSET(x!$O:$O,,MATCH(WSN,x!$P$1:$IV$1,0)),0)))
Copy A2 across to D2, fill down to say D100, to cover the max expected extent for any Name.
Cols A to D will return only the lines for the Name Bill from the source sheet: x, with all lines neatly bunched at the top.
Now just dress up/format this sheet as desired,
then make copies of it.
Rename each copy with the other Names (a one time job) and you'd get the corresponding results for each of those Names.
Adapt to suit ..

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  • Type "System Restore" (without quotes) in the Search box and hit Enter or,
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Once you have selected the restore point, your system will start the restoring process, after which you will have to restart the system.

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